We visited Royal Orchid Convention Center and Clarks Exotica today. We skipped Windflower Prakruthi as it does not have sufficient number of rooms.

In Royal Orchid the convention center is huge and so is the pre-function area, but it surprisingly does not have sufficient rooms.

We then went to Clarkes Exotica which seems to satisfy most of our requirements.
The convention hall is big enough (8K sq ft) and by our estimate can easily accommodate up to 170 participants.
The rooms are quite spacious, beds might be a bit small for the taller people (but they always are)
Rooms have a safety locker.

Free wifi is available in the rooms and convention hall area.

Power backup is available with power being back online in 6 seconds. Major competition requirements like lights, projector, etc will be on UPS and hence will not go offline.

They have a large range of excellent sports facilities (squash, TT, badminton, tennis), 2 swimming pools (one with slides)
Importantly they have a football ground within their campus. (It is ideal for the traditional football match)
They have a spa as well (not included in package)

The room charges are 6.5K + taxes for double room and 5K + taxes for single room. There are a total of 110 rooms which can become available for us.

In its current state there are four issues that we are concerned about:
Lighting in convention hall is not adequate (Additional lighting will be provided for competition purposes)
Dining area is not so great (They are constructing a new restaurant which has a capacity of 220, it will be available in January 2016)
No pre-function area for snacks/stalls etc (They will provide us pandals similar to the ones which they have currently setup in the pool area)
Chairs and tables might be a concern (Need to ensure that they dont cut corners on this )

A big plus is that the airport is about 10km from the resort so transit will be easy.

Of course you guys can do the groundwork... All I was trying to say is if you guys decide to finalize on it maybe I can help you all get something additional off the price. That's all :)

I know it is too early right now but I just wanted to let all know that we do have a contact.

Rishi

Last weekend Prasanna, Rajesh and I visited three hotels in Whitefield, Bellandur area.

Two aloft hotels and Fortune Trinity.
All three hotels did not have a hall big enough to meet our requirements.

Aloft hotels have nice casaual interiors which we could possibly look out for in the hotel that we decide.

This Thursday Deb an I wen to Mac hotel which is right next to my office.
Their hall is just big enough for our requirements. We have not seen the rooms yet as all their 195 rooms were apparently booked.
Major issue with the dining area and huge concerns with the staff not being very co-operative in working out a package for us.

Deb and I also discussed Kochi as an alternative option to Bangalore.
It has good flight connectivity, almost equivalent to Bangalore, especially from the Middle East.
Prices are expected to be much lower than those in Bangalore.
It also has good excursion options (much better than Bangalore)
Couple of drawbacks are the availability of volunteers in Kochi and having to work remotely to get the logistics setup.